Guidelines       Talks      Poster        Award

Group concept

  • The Inner Ear Biology group consists of people interested and actively involved in inner ear research.

  • The overall group is loosely connected and determined by common interest.

  • It is not a society in the strict sense.

  • There is no permanent committee and no annual membership fee.

  • The group is of European origin and the annual meetings are held in European countries.

  • There is a nominal registration fee (as from 2007), which is nevertheless kept low because the hosts of a Workshop are responsible for the funding and overheads are minimal.

  • Usually there are no invited speakers.




Only papers concerned with inner ear biology should be accepted for the meeting. The local organizer of the workshop is responsible for the organization of the scientific program. He/she can seek help and support from other members regarding the selection and arrangement of the papers. He/she must be able to provide optimal technical facilities for the lectures. Optimal double projection on equally large screens, the size of which must be in reasonable relation to the size of the room, is essential. Reasonably priced accommodation should be provided. Extensive advertising of the meetings in journals is not desirable in order to keep the numbers of participants relatively small. This will make it possible to preserve the original spirit of the group's discussions.

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Oral presentations 


Each group working on essentially the same project should present only one oral presentation. In this way it will be possible to restrict the number of oral presentations to a reasonable limit (40-50 oral presentations for each meeting). The authors of the papers must be instructed to make their papers as short and concise as possible to leave enough time for discussions. The time allotted for discussions should equal the time allotted for the papers.




Poster presentations 


Application for poster presentation is unlimited in number. The following guidelines have been suggested by Thomas R. Van De Water & Douglas A. Cotanche.

General information



Poster board, stands, fasteners and adequate lighting will be provided by the IEB organizing committee. The poster board surface area will be defined by the same committee. Please prepare a title for the top of your poster indicating the title of the presentation, authors and their affiliations. See lettering section for appropriate size of title. To maximize the effectiveness of the poster, keep the presentation simple and clear, even if the topic is complex. Your poster should, however, be self-explanatory so that you are free to supplement and discuss particular points raised in inquiry. There should be an overall balance between text and graphics and a clearly labeled sequence in the order of the layout. Arrange materials in vertical columns rather than in a horizontal row format. The vertical column format makes it easier for viewers to scan a poster by moving systematically from left to right rather than zig-zagging back and forth in front of your poster presentation. Simple but prominent sub-headings such as "Introduction", "Methods", "Discussion", and "Conclusions" are very helpful.



Lettering of the titles and text in the poster should be large enough so it can be read from a distance of 1-2.5 meters. Lettering should be at least 2.50 cm high for the title and 1.5 cm high for the authors and academic affiliations, subtitles 0.7 cm - 1.0 cm high, and general text 0.5 cm - 0.7 cm high. Title and subtitles should be in capital letters, although the authors and affiliations in the main title can be in lower case to accentuate the title. General text should be in lower case, as this is much easier to read and should be doubled-spaced. General text is most easily produced by personal computers with word processing programs equipped with large font sizes or by photographic enlargement of typewritten text.


One word: SIMPLY!!! Complex graphs are too difficult to read and comprehend. Lettering on the graph should be at least 0.7 cm high and lines on the graph no thinner than 2 mm. Simply use of color can add emphasis effectively. Each graph should have a heading of 1 or 2 lines stating the "take home" message. Detailed information should be provided in a legend accompanying each graph. Overall graph size should not be smaller than 12.5 cm X 17.5 cm., a larger 20 X 25.5 cm format is preferred.


Photographs and micrographs should have good contrast and sharp focus and should not contain unnecessary or distracting detail. Remember that they will be viewed from a distance of from 1 to 2.5 meters, and should be large enough to be understood from that distance. Important objects should be labeled, and there should be a clear indication of scale. Each photograph should have a heading of 1 or 2 lines stating the "take-home" message. Detailed information should be provided in a legend accompanying each photograph. The same size scale as stated for graphs applies (20 cm X 25.5 cm format preferred). 



Spoendlin Junior Award 


The Spoendlin Junior Award will be given for the best manuscript/poster submitted by a young researcher.1


The manuscript/poster should contain original research, either non-published or just submitted.


The best manuscript/poster will be selected by a jury of at least three international experts before the Workshop. Jury members shall not belong to the same department of any of the entrants. The jury will be coordinated by a member of the local organizing committee, who will cast the decisive vote should the jury not be able to arrive at a majority decision.


The winner will present the research work as an oral presentation at the Workshop.2


The Award will consist of a plaque and a EUR 1,000 prize.


Manuscript/poster must be sent electronically to the Workshop Secretariat; the deadline is defined by the local organizing committee.


The manuscript/poster must be the entrant’s own research.  When the entrant is not the sole author, a statement of consent and relative contributions must be provided with submission of the manuscript/poster.


The nominee will be informed by a date set by the local organizing committee.


1. Whether a manuscript or poster is to be submitted, as well as the age limit, typically 30-35 years old, are left to the discretion of the local organizers.


2. Depending on the wishes of the local organizers, the length of the oral presentation ranges from 10 to 30 minutes.




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